Exhibitor Agreement

Exhibitor Agreement

____________________________ (hereafter "Organization") and ______________________ (hereafter "Exhibitor") hereby agree to the following:

The Exhibitor will rent a {dimension} space at {location} from the Organization for the duration of {Convention Name} (hereafter "The Event") for a total cost of {amount}.

The Exhibitor has been assigned exhibition space {number} in {location}. The Exhibitor may be moved to a different space for any reason, although the Organization will ensure that the space is of the same dimensions.

The Exhibitor may arrive no earlier than {time} on {date}. Before entering the exhibitor hall, {he/she} must sign in at the information desk and receive an exhibitor badge. The Exhibitor must wear the badge at all times or may be asked by security to leave. Up to {number} additional badges may be purchased for the Exhibitor's associates at a cost of {amount} each.

The Exhibitor must have all items and decorations removed and depart the premises no later than {time} on {date}.

The Organization has provided {number} {tables/chairs/projectors, etc.} for the Exhibitor's space. The Exhibitor may return any items {he/she} does not wish to use to the information desk at any time.

The Exhibitor may decorate and fill the space as {he/she} sees fit, provided that all adornments stay within the limit of the space and do not encroach on walkways or other exhibitor displays. The Exhibitor may not use decorations that {contain graphic language, promote violence, feature nudity, use hate speech, etc.}.

The Exhibitor may sell any wares that are free of debts and liens, the rightful property of the Exhibitors and/or {his/her} affiliates, and align with the Organizations rules: {Rules}

The Exhibitor may not distribute advertisements or promotions, conduct interviews or demonstrations, or sell wares outside of {his/her} exhibit space.

Sound level within the space must not exceed {decibel}.

The Organization takes no responsibility for lost, damaged or stolen items. It is the Exhibitor's responsibility to properly staff {his/her} space. The Exhibitor agrees to indemnify and hold the Organization harmless for any loss, damage, theft, injury or death.

After {time} each day of the Event, the exhibit hall will be closed, secured and monitored by security. Exhibitors may leave up all tables, wares and decorations. Exhibitors are encouraged to cover their exhibits with a cloth or sheet and to remove valuables from the premises overnight.

The Organization agrees to comply with all local, state and federal laws concerning the set-up and execution of the Event. All health, safety, ingress/egress and emergency exit protocols will be shared with the Exhibitor upon arrival.

In witness to their agreement to the terms of this contract, the parties affix their signatures below:

_____________________________________
(Exhibitor signature and date)

_____________________________________
(Organization signature and date)

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