Event Popup Vendor Agreement

Popup Event Agreement

_______________________ (hereafter "Vendor") and _______________________ (hereafter "Organizer") agree to the following in relation to the popup event, {Name of Event}, to be held at {location} on {date(s)} open to the public between the hours of {time} and {time}.

EVENT DESCRIPTION

{Name of Event} is a fun {theme such as holiday or gift-giving} event open to the public and {free/$__} to enter and shop. It is an excellent opportunity for local small business owners and craftspeople to sell their products and raise awareness of their brand. The popup will be located at {location}, will be well-promoted, and is expected to draw {hundreds/thousands} of shoppers.

BOOTH FEES

A booth fee of {amount} is due from Vendor by {date}. Organizer accepts the following payment methods: {methods}. Failure to pay by this date may result in loss of booth space. If space is still available, a late fee of {amount} will apply. Full refunds are available until {date} in the event of {list valid extenuating circumstances}. Partial refunds of {percentage} are available until {date} in the event of {circumstances}. If the event is canceled by Organizer due to {list reasons within and out of their control}, refunds will be {explain policy}.

SPACE

Each Vendor will be provided with a space of {dimensions}. Booth size, location, and space are determined by the Organizer and not negotiable. The following will be provided: {folding table, electrical outlet, etc.}. Vendors must provide their own {table, power supply, etc.}.

SETUP AND TEARDOWN

Setup is allowed after {time} on {date}, and booth must be complete and ready for shoppers by {time}. Vendors may not tear down their booths before {time}. There will be {number} of hours provided for teardown after the event, and the venue must be vacated by {time}.

PUBLICITY

Organizer will publicize the event as follows: {list legacy and social media, signage, and other methods}. Vendor agrees to share on social media using {flier provided/their own images} a minimum of {number} times between {date} and {date}. The event must be shared on the following platforms: {Instagram, Facebook, TikTok, etc.}.

VENDOR CONDUCT

• Vendors must keep their booths in safe, neat condition free of trash and other debris.
• Vendors must conduct themselves in a courteous manner toward other Vendors, customers, and event staff.
• Any children under {age} who are the responsibility of the Vendor must not be left unattended at the booth.

LEGAL

Vendor is responsible for securing any necessary licenses, permits, and insurance, and must provide proof of such to Organizer upon request. Vendor is responsible for their own merchandise and cash box. Organizer will not be held liable for damages, theft, or other losses.

In witness to their agreement to the terms of this contract, the parties affix their signatures below:

Vendor, signature & date _____________________________________

Organizer, signature & date _____________________________________

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