Company Vehicle Usage Agreement

Company Vehicle Usage Agreement

_______________________ (hereafter "Employer") and _______________________ (hereafter "Employee") hereby agree to the following:

Beginning {date}, the Employee will have sole and ongoing access to {Company Car} (hereafter "the Vehicle"), a {year, make, and model}.

The Employee will be permitted to drive the Vehicle for work purposes, including overnight travel, provided that {he/she} meets the following restrictions and requirements:

• The Employee must have {certification} for this class of vehicle and a valid {state}-issued driver's license
• The Employee must have an approved driving record with less than {number} traffic incidents and less than {number} tickets
• The Employee must have a direct supervisor's permission to operate the Vehicle

The Employee will obey all traffic laws at all times while operating the Vehicle.

The Employee will not allow anyone else to operate the Vehicle. The Employee may carry up to {number} passengers in the Vehicle.

The Employee will be permitted to take the Vehicle home overnight only when on-call for work that night.

The Employee will inspect the Vehicle before every use and make written note of any cosmetic or functional issues. Any issues must be reported to the Employer within {time frame}. Lost keys must be reported to the Employer within {time frame}.

In the event of a collision or damage to the Vehicle, the Employee must log the following information before filing the report with the Employer: {Report information}.

The Employee will {submit a driver's log and gas receipts for reimbursement/pay for gas}.

The Employee will park the Vehicle in spot {number} while on company property. The Employee will always secure and lock the Vehicle upon exiting.

The Employee {may/may not} smoke in the vehicle. The Employee {may/may not} eat in the vehicle.

The Employee is responsible for keeping the interior clean and well-maintained. The Employer is responsible for all maintenance and repair, except that which falls under the category of Employee misuse or illegal activities.

In the event that the Employee leaves {his/her} position for any reason, including temporary leave, the Vehicle-along with all driving logs, reimbursement receipts, and keys-must be returned to the Employer within {time frame} of the Employee's exit.

In witness to their agreement to the terms of this contract, the parties affix their signatures below:

_____________________________________
(Employer signature and date)

_____________________________________
(Employee signature and date)

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